Roles and permissions

Asa has two roles, Admin and Member, and one extra responsibility, team lead, that a member takes on by leading a team. Most of these limits are enforced on the server, not only on screen, so a hidden button is also a blocked action.

Your role belongs to one company. You can be an admin in one company and a member in another. The company menu in the sidebar shows Admin or Member under each company’s name.

The roles

Role	Who they are
Admin	Runs the company: people, teams, settings, leave policy, payroll and plan. The person who creates the company is an admin. A company can have several admins, and always has at least one.
Team lead	A member who is set as the lead of a team. They review requests from their team and see its timesheets. A team has one lead.
Member	Everyone else. Members track their own time, request leave and corrections, and see the people they work with.

What each role can do

Task	Admin	Team lead	Member
Clock in, take breaks, clock out	Yes	Yes	Yes
See their own timesheet	Yes	Yes	Yes
Request a correction or leave	Yes	Yes	Yes
Log a mood check-in	Yes	Yes	Yes
See the timesheets of other people	Everyone	Their team	No
Approve or reject leave requests	All requests	Their team, never their own	No
Approve or reject time corrections	All requests	Their team, never their own	No
See projects	All projects	Projects they belong to, and projects open to everyone	Projects they belong to, and projects open to everyone
Create and edit projects	Yes	No	No
See the member list	Everyone, with team and clock status	Their team only, when teams are on	Their team only, when teams are on
Invite, pause and remove members	Yes	No	No
Make or remove admins	Yes	No	No
Create and manage teams	Yes	No	No
Change work schedules	Yes	No, read-only	No, read-only
Edit the leave policy and balances	Yes	No	No
Set pay rates and run payroll	Yes	No	No
Change company name, time zone and location tracking	Yes	No	No
Upgrade the plan or open billing	Yes	No	No
Delete the company	Yes	No	No
See team wellness trends	Yes	No, own data only	No, own data only
Receive admin alerts	Yes	No	No

When your company uses teams, everyone who is not in a team is also blocked from clocking in and from submitting requests. This includes admins. See Teams.

Who approves what

Request	Who can answer it
Leave	Admins, and the lead of the requester’s team. A lead cannot answer their own request. See Time off.
Time correction (add, edit or delete an entry)	Admins, and the lead of the requester’s team. A lead cannot answer their own request. See Time corrections.
Pay run	Admins only. Payroll is not shown to anyone else. See Pay runs.

If someone is not in a team, only admins can answer their requests.

Team leads see their team’s requests in Company > Amendments and on the Calendar. Anyone not allowed to answer a request sees Awaiting review on their own request instead of the Approve and Reject buttons.

Change someone’s role

Admin access:

1. Open Company > Members.
2. Open the three-dot menu on the person’s row.
3. Select Make admin or Remove admin, then Confirm.

See Make someone an admin. Asa will not remove the last admin: you see “Cannot remove the last admin”.

Team lead: open Company > Teams, select the team, and use the crown button beside a member. See Choose a team lead. A member must be in the team to lead it.

There is no other role to assign. A new member starts as a Member.

What people can see about each other

• Pay rates are visible only to admins.
• Date of birth and gender are visible to the person themselves and to admins. Teammates cannot see them in the member list.
• Wellness data is scoped. Admins see team averages, attendance and alerts that name people whose scores stay low. Members and team leads see only their own check-ins and attendance. See Wellness Insights.
• Timesheets are personal unless you are an admin or the lead of that person’s team.

Paused members

An admin can pause a member, who then loses access to the company until an admin restores them. They see Your access is paused instead of the app. Asa will not pause the last admin. See Pause a member.

Plans and roles

Some limits depend on your plan rather than on your role. For example, the Starter plan includes 5 members and 2 teams. Admins see the upgrade options. See Seats and member limits.